Creating a New Student Group
The Fall 2019 Student Group Categorization Application will be open October 6, 2019 (8pm) - November 16, 2019 (11:59pm)
Click here for the Spring 2019 New Student Group Form. You can also access the form by logging into bear sync, clicking on the Organizations tab on the home page, and clicking Register New Organization. Group should be under the Student Activities Office
IMPORTANT NOTE: If a group’s application is approved, the student group will be officially categorized/recognized by the UCS and SAO the following semester. As such, access to room reservations, an SAO bank account, and other resources will not start until the following semester — You are not allowed to hold events until your are officially recognized. However, groups are welcome to meet in unreserved/public spaces in the meantime.
Step 1. Draft group constitution: Click here for a sample constitution. All groups’ constitutions should include the following:
Name of the organization (REQUIRED)
Statement of purpose (REQUIRED): include nature of departmental, administrative, legal, religious, political, or financial affiliations without which the organization would not exist
Description of membership (REQUIRED): copy verbatim from the sample constitution (above) and add where applicable
Description of structure of leadership (where applicable): officers must be currently enrolled full-time undergraduate Brown students.
Election of Officers (where applicable)
Organizational financial responsibilities (REQUIRED): copy verbatim from the sample constitution (above)
Description of duties of official advisor (where applicable)
Amendment procedure (REQUIRED): refer to template constitution (above) for sample language and change based on student group needs
Member Dismissal (REQUIRED): refer to template constitution (above) for sample language and change based on student group needs
Step 2. Obtain at least 10 member signatures: Members must be currently enrolled full-time undergraduates Brown students
Please include each member’s full name, signature, class year, and email on the signature sheet
Step 3. Meet with 2-3 other student groups with the most similar mission or services provided. Please note the name and position within the group of the student you met, and you will be asked in the application to describe how your new group will differ from the existing groups. Search for relevant keywords in BearSync to find similar student groups.
Step 4. Complete the categorization application: attach constitution and member signatures when submitting completed app. You can access the new student group categorization application by going to BearSync, clicking on "Browse Organizations" and then "Register New Organization," or you can use this link after the application opens.
Note: The BearSync application does not save your work. We suggest that you draft your answers in a separate document before submitting them to BearSync.
Step 5. Submit your application and meet with assigned UCS Student Activities Committee Representative: SA reps (below) are a resource to help you with the application process and answer any questions. Please make sure to submit your application and constitution before meeting with your SA rep.
IMPORTANT: Applications are considered incomplete if the group leader does not meet with a SA rep! and
2019-2020 SA Representatives
IMPORTANT: Applicants must meet with their SA Rep before the application deadline date. Submitted applications will not be considered if the group does not meet with an SA Rep.
Student Activities Chair
Applications will be reviewed on a rolling basis. Groups will be notified of their decisions after being reviewed and approved by the UCS Student Activities Committee, the UCS General Body, and the SAO. This process usually takes several weeks.
Appeals should be submitted to UCS_SA@brown.edu within 7 days of the date when the original decision is sent out. It must include a written request and reasons for the appeal. The group will have a hearing with the UCS Student Activities Committee within 14 days after the appeal is received.