Creating a New Student Group
The Fall 2018 Student Group Categorization application will be open from September 19 to October 31
Click here for the New Student Group Form. You can also access the form by logging into bear sync, clicking on the Organizations tab on the home page, and clicking Register New Organization. Group should be under the Student Activities Office
Step 1. Draft group constitution: Click here for a sample constitution. The constitution should include the following:
Name of the organization
Statement of purpose: include nature of departmental, administrative, legal, religious, political, or financial affiliations without which the organization would not exist
Description of membership: must include 1) verbatim the non-discrimination statement on the sample constitution, and 2) a statement requiring majority membership consisting of full-time undergraduate Brown students
Description of structure of leadership: officers must be currently enrolled full-time undergraduate Brown students.
Election of Officers (where applicable)
Organizational financial responsibilities
Description of duties of official advisor (where applicable)
Amendment procedure: must include verbatim the UCS amendment statement written in the above sample constitution format
Member Dismissal: refer to template constitution (above) for sample language and change based on student group needs
The Category’s required number of member signatures: members must be currently enrolled full time undergraduate Brown students
Step 2. Obtain at least 10 member signatures
Please include members’ full name, class year, and email on the signature sheet
Step 3. Complete the categorization application: attach constitution and member signatures when submitting completed app. You can access the new student group categorization application by going to BearSync, clicking on "Browse Organizations" and then "Register New Organization," or you can use this link after the application opens.
Note: The BearSync application does not save your work. We suggest that you draft your answers in a separate document before submitting them to BearSync.
Step 4. Submit your application and meet with assigned UCS Student Activities Committee Representative: SA reps (below) are a resource to help you with the application process and answer any questions. After setting up a meeting time, submit your completed application and constitution.
Applications are considered incomplete if the group leader does not meet with a SA rep!
**2018-2019 SA Representatives TBD. For any questions, please contact the new SA Chair, Alex Song. (firstname.lastname@example.org)
2017-2018 SA Representatives
IMPORTANT: SA Reps must be contacted at least a week before the application deadline to set up a meeting. Applications are considered incomplete if the group leader does not meet with a SA rep!
Student Activities Chair
Campus Resources and Recreational
Gender and Sexuality
Political and Social Action
Residential and Greek
Applications will be reviewed on a rolling basis. Groups will be notified of their decisions after being reviewed and approved by both the UCS Student Activities Committee and UCS General Body. This process usually takes several weeks so submit as soon as possible to hear back earlier.
Appeals should be submitted to email@example.com within 7 days of the date when the original decision is sent out. It must include a written request and reasons for the appeal. The group will have a hearing with the UCS Student Activities Committee within 14 days after the appeal is received.