Re-Categorization Process and Application
Category I -> Category II or
Category II -> Category III
The Fall 2020 Student Group Categorization Application will be open TBD (Likely from end of September to end of October/middle of November)
Click here for the Spring 2019 Re-Categorization Form
IMPORTANT: Groups must wait one full semester of being in effect before moving to the next category. For example, if a group applied for categorization as a Category 1 group in Fall 2016 semester, the group’s Category 1 status takes effect in the following Spring 2017 semester. Therefore, the group is eligible to apply for re-categorization of Category 2 status in Fall 2017 semester. Please make sure your group has fulfilled the eligible time requirement.
EXCEPTION: For groups seeking re-categorization from Category 2 to Category 3, exceptions may be granted to the policy above. If you have applied (and been approved) for re-categorization to Category 2 in the last/most recent semester and would like to apply for Category 3 status, please complete the Exception Request Form.
Step 1. Log-in to BearSync and navigate to your organization's portal (click "My Memberships" and select your group's page). Note: The re-categorization form is different from the new student group form.
Step 2. Click on the "Forms" tab in the horizontal menu bar.
Step 3. Collect member signatures. Please include each member’s full name, signature, class year, and email on the signature sheet
You’ll need at least 15 signatures for both Category II and III groups
Step 4. Update constitution with any new amendments. NOTE: To help reduce ambiguity and to extend Title IX & Protections, club constitutions must now include a member dismissal clause, an example can be found here.
Step 5. Complete and submit the Re-Categorization application: attach constitution and member signatures. Submit your application before meeting with your Student Activities representative.
Note: The BearSync application does not save your work. We suggest that you draft your answers in a separate document before submitting them to BearSync.
Step 6. Contact and meet with assigned UCS Student Activities Committee Representative: SA reps (emails below) are a resource to help you with the application process and answer any questions. Please make sure to submit your application before meeting your SA rep.
Applications are considered incomplete if the group leader does not meet with a SA rep!
2018-2019 SA Representatives
IMPORTANT: The deadline for groups to meet with their SA Reps is ONE WEEK after the application deadline, which is 11/4. Submitted applications will not be considered if the group leader does not meet with an SA Rep.
Student Activities Chair
Applications will be reviewed on a rolling basis. Groups will be notified of their decisions after being reviewed and approved by both the UCS Student Activities Committee and UCS General Body. This process usually takes several weeks so submit as soon as possible to hear back earlier.
Appeals should be submitted to UCS_SA@brown.edu within 7 days of the date when the original decision is sent out. It must include a written request and reasons for the appeal. The group will have a hearing with the UCS Student Activities Committee within 14 days after the appeal is received.