Recategorize Your Student Group

All Category 1 groups in their second semester of operation are eligible and encouraged to apply for Recategorization. Our primary consideration in this process is determining how much your group has grown as well as demonstrated effort and interest.

The deadline to submit is November 22nd, 2023 @ 11:59pm

Applications will only be accepted in the Fall, no applications will be accepted in the Spring semester.

The decision for this change was ultimately based on the constraints on resources named above but also, gives the UCS Student Activities Committee more time to run an appeal process following the release of decisions. Previously, those whose new clubs or recategorization requests were rejected in the spring semester could not appeal until the following September as there is a change in leadership after May and UCS is not mandatorily active over the summer. With the change to one application cycle per year, we hope to effectively review applications and ensure information is not lost between school years.

All decisions will be sent out 1-3 weeks after the submission deadline.

Follow the steps below and reach out to our Student Activities team (ucs_sa@brown.edu) or the Student Activities Chair for any questions!

Steps to Recategorize Your Group

  1. Make sure your constitution is up to date: See the sample constitution. All group constitutions must include the following:

    • Name of the organization (REQUIRED)

    • Statement of purpose (REQUIRED): include nature of departmental, administrative, legal, religious, political, or financial affiliations without which the organization would not exist

    • Description of membership (REQUIRED): copy verbatim from the sample constitution (above) and add where applicable

    • Description of structure of leadership (where applicable): officers must be currently enrolled full-time undergraduate Brown students.

    • Election of Officers (where applicable)

    • Organizational financial responsibilities (REQUIRED): copy verbatim from the sample constitution (above)

    • Description of duties of official advisor (where applicable)

    • Amendment procedure (REQUIRED): refer to template constitution (above) for sample language and change based on student group needs

    • Member Dismissal (REQUIRED): refer to template constitution (above) for sample language and change based on student group needs

    • Anti-Discrimination Clause (REQUIRED): refer to template constitution (above) for required language

  2. Collect member signatures by including members’ full name, class year, and email in a spreadsheet

    • You must obtain at least 15 signatures

    • The collection form can be digital or physical, but it must include all three fields listed above

    • The SA Committee reserves the right to contact these members to confirm their membership

  3. Submit the Recategorization application

    • Once you have completed all of the above steps, you are welcome to submit the Recategorization application

  4. Meet with your SA Rep

    • SA Reps are automatically assigned based on your group’s type. Check the list of reps below to find out who yours is.

    • Your rep will reach out once the application is submitted, including updated constitution, roster, and answers to the questions on the application

    • SA Reps are a resource to help make sure your application doesn’t have holes in it and is as compelling as possible once it’s brought to committee

2023-24 Student Activities Representatives

IMPORTANT: Applicants must meet with their SA Rep, they will reach out to you once your application has been submitted. Submitted applications will not be considered if the group does not meet with an SA Rep. Contact the SA chair for non group-type specific questions or if you have not heard from a Rep!

Ashley Kim
Student Activities Chair
ashley_j_kim@brown.edu

Thomas Medlin
thomas_medlin@brown.edu

Ruhma Khawaja
ruhma_khawaja@brown.edu

Mikael Oberlin
mikael_oberlin@brown.edu

Naomi LeDell
naomi_ledell@brown.edu

Neil Stringer
neil_stringer@brown.edu

Hpone Thit Htoo
hpone_thit_htoo@brown.edu